Conditions:

1. The organizers reserve the right to restrict the type and number of vendor concessions. Applicants with full advance payment are given first consideration as are Members of the Tottenham Beeton & District Chamber of Commerce. The vendors will advise in writing if they require any special needs or requests.

2. Vendors may only sell those products listed on the application form. The organizers reserve the right to enforce the vendors’ product list. Failure to comply will result in vendor being asked to vacate the premise, forfeit all fees and future eligibility to this event.

3. The organizers reserve the right to assign exhibitors to designated areas and occupancy and use shall be confined to the designated area. Booths are NON-TRANSFERABLE without prior permission by organizers.

4. All vendor fees shall be paid prior to set up. Vendors shall check in with organizers prior to set up.

5. The organizers reserve the right to take photographic or film any of its vendors, events, and I/We hereby agree that the TBDCC may use any such photographic or film record for promotional and/or commercial purposes without remuneration to me.

6. Set-up: Vendors may begin installation of vendor booth between 8:30 am and 10:00 am on Sunday, August 19th, 2018. All Vendors must be fully operational by 10:00 am on the day of the event. Tear-down: For the safety of ALL concerned vendors must NOT dismantle and/or remove concession booth before 4:00 pm Sunday, August 19, 2018. Vendors are required to dismantle and remove the concession booth prior to 5:30 pm Sunday, August 19, 2018.

7. Vendors shall be responsible for leaving the area in a neat and tidy condition; failure to comply with the clean site rule will result in ineligibility for vendor space at future events. Vendors may be charged for costs of removal or damage if such costs are incurred.

8. Neither the Tottenham Beeton & District Chamber of Commerce nor any of its Officers, Directors, Agents, Servants or Employees shall be liable for personal injury, or the damage, loss or other destruction of the concession booth by reason of fire, accident or other destructive causes, and each exhibitor shall lease vendor space at his own risk.

9. If the TBDCC should be prevented from holding the event by any cause beyond its control, or if it cannot permit the vendor to occupy his rented space due to circumstances beyond its control, including but not limited to, strike, fire, civil disobedience, inclement weather, lockouts, acts of God, etc., the TBDCC will refund to the exhibitor the amount of rental paid and the TBDCC shall have no further obligation or liability to the vendor.

10. The TBDCC shall have full power in the interpretation and enforcement of all rules contained herein and the power to make such amendments hereto and such further rules and regulations governing participation in this event.

11. The organizers assume no responsibility for any persons, goods or equipment owned by the vendors or staff. Further, by signing this agreement, the vendor agrees to waive any claim, costs or liability against organizers for any cause whatsoever and this shall constitute due notice that the vendor assumes all risks and liabilities arising out of their participation in the picnic.

12. Vendors will have no open fires or BBQ’s or any machinery producing smoke or excessive noise in the venue.

13. It is the responsibility of the vendor to secure the appropriate insurance and approvals for the operation of their concession booth and shall supply the following with their application: a) Third party liability insurance, no less than $1,000,000.00, or signed Indemnity Agreement & Waiver of Liability; and b) If required, Special Occasion Food permit from the Simcoe District Health Unit; and c) If required, Electrical Sticker and Certification (Ontario Electrical Safety Certificate)

14. Any personal information that the Tottenham Beeton & District Chamber of Commerce (TBDCC) retains is kept in such a manner as to ensure its security and confidentiality at all times. The Tottenham Beeton & District Chamber of Commerce (TBDCC) will only use this source of information as a reference to inform those vendors of future organized events that may be of interest to the vendor therein participating. The Tottenham Beeton & District Chamber of Commerce (TBDCC) does not sell or trade any personal information with third parties.